Booking : Availability Options

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Estimated reading time: 4 min

Learn how to add availability options for booking products such as appointments, product bookings, room rents, rentals, etc.

This article is a smaller section of the complete article on Booking. Click here to read the complete article.

Availability

There are a few terms that we need to understand in this section. Let us do it with the help of a screenshot given below πŸ‘‡πŸ»

Adding Booking Product Availability

1. Maximum Bookings Per Block

A block is the minimum unit of your product which you are making available for booking.

This field allows you to book the product multiple times within the available time frame.

Example 1: Let’s say, you have 2 Luxury rooms and you want to rent them both. With a bookable product, you can manage both. In this case, the value for this field will be 2.

Adding Booking Product Maximum Booking Per Block

Example 2: Let’s say, you have 7 cars and you want to rent all the cars. With a bookable product, you can manage the rental of all your cars. In this case, the value of this field will be 7.

Adding Booking Product Maximum Booking Per Block 7

Example 3: Let’s say, you have 3 spa bedrooms and you can provide spa service to 3 people at a time. Then using one bookable product (here appointment) you can manage all 3 spa bedrooms. In this case, the value for this field will be 3.

Adding Bookable Product Maximum Availibility Block Spa

2. Minimum Booking Window (into the future)

It is the minimum duration of time before which a customer will have to book your available product. You can set it in hour(s), day(s), week(s) and month(s).

Example 1: Let’s say, you want your customers to book available products at least 2 days in advance. Then this value will have to be 2 day(s). Imagine today is 8th of July, today customers can book your product from 10th of July only.

Adding Booking Product Maximum Booking Window
Booking : Availability Options 15

Example 2: Let’s say, you have scooter as product on rental. Let’s assume you need 3 hours to refuel the scooter, wash and clean up after a customer returns it. Then this value will have to be 3 hour(s).

Adding Booking Product Maximum Booking Window Into The Future 2
Booking : Availability Options 16

Example 3: Let’s say, you have appointments as your booking. You need 10 minutes between the bookings. This can be set using Require a buffer period of (___) between bookings below.

3. Maximum Booking Window (into the future)

It is the maximum duration up to which booking for the product can be made from the next available date. You can set it in hour(s), day(s), week(s) and month(s).

4. Require A Buffer Period Of (___) Between Bookings

This is the gap that you want to keep between two bookings. You can set only in the unit you have set in booking duration.

Note : If you want to set the gap in minutes, then the booking duration should be in minutes. You need to save the booking product for this to appear as it should be.

Example : Let’s say you are creating a booking for consultation.

  • Assume that booking duration is of 1 hour
  • You want to give a buffer period (break) of 10 mins between the two bookings
  • You must set booking duration in minutes i.e. 60 minutes instead of 1 hour.
  • Here in this case value will be 10.
Adding Booking Product Require A Buffer Period

Leave the value as 0 if you don’t want any buffer/break.

5. Adjacent Buffering

By default, the buffer period applies forward into the future of a booking. Checking this checkbox will apply the duration before and after the booking.

Add Booking Product Adjacent Buffering

6. All Dates Are

There are two options. They are:-

  • Available by default – If you select this there will be no restriction on date of booking.
  • Not-available by default – If you select this, then Set Availability Range rule in No 9 (below) will apply.

Note : If you select Set Availability Range and do not set availability range, then date picker will not work. Select Set Availability Range if you want your booking to be time/day based.

Add Booking Product All Dates Are
Booking : Availability Options 17

7. Check Rules Against

There are two option. They are:-

  • All blocks being booked – This checks all available blocks within a duration.
    • Example : If a customer choose to book for 5 days and 1 block is equal to 1 day, it will check availability for all 5 days.
  • The starting block only – This checks the first block the user selects. 
    • Example : If a customer choose to book for 5 days and 1 block is equal to 1 day, it will only check availability for the first day.
Add Booking Product Check Rules Against
Booking : Availability Options 18

First blocks starts at – Use this if you want booking to start at a fixed time. This option will only appear when the booking duration is either hour(s) or minute(s)

8. Restrict Start And Days

Check this checkbox, if you want to put restrictions on bookings so that booking can start and end only on certain days of the week. Once you check the checkbox option will appear like the screenshot below.

Add Booking Product Restrict Start And End Days

If you select like the screenshot above, booking cannot start on Sunday and end on Sunday.

This option will help those stores/sellers/service providers who want to close their service on specific day/days in a week.

9. Set Availability Range

You can set up specific availability rules, such as availability for:

  • Months
  • Day of the week
  • Time
  • Specific date

To add a rule, select Add Range as shown in the screenshot below πŸ‘‡πŸ»

Add Booking Prodcut Set Ailability Range

A new row will be created where you can choose a range type, from/to, whether it’s bookable or not (yes or no), and a priority number as shown in the screenshot below. You can also add more rows by clicking Add Range.

Add Booking Prodcut Set Availability Range 2

Example : Refer to the screenshot below πŸ‘‡πŸ»

1. This rule will restrict booking to days. You can change it as per your convenience like Monday to Saturday etc. Here in the above screenshot, booking can be made on Monday only.

2. This rule will restrict availability to weeks using week number. Here in the above screenshot, booking can be made on Week 1 only.

3. This rule will restrict availability to month or months. Here in the above screenshot, booking can be made between January to December.

4. This rule will set restrictions to timings set for the days of the week. Here in the above screenshot, booking can be made between 09:30 AM to 06:30 PM.

5. This rule will restrict availability to date range with time. Here in the above screenshot, booking can be made between 02 Jan 2022 to 31 Jan 2022 every day between 09:00 AM to 06:00 PM.

6. This rule will restrict availability to the date range. Here in the screenshot above booking will be available between 02 Jan 2022 to 31 Jan 2022.

7. You can remove any rule using the cross (X) sign.

Priority : The lower the priority number the earlier the rule gets applied.

Conclusion

This article was created with an aim to make the complete article on Booking simpler.

Thank you for reading.

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